6 best practices to inspire productive team collaboration

Try setting monthly milestones, then breaking those tasks into weekly or bi-weekly sprints. By clearly defining each team member’s deliverables, they’ll find it easier to set up and manage their daily priorities. It can be tough to share information, coordinate activities, and collaborate over projects when your colleagues aren’t just down the hall.

We are all unique, but our consistent behaviors help others predict what we do, and in turn help them to understand us — and we all benefit from being understood. You can make that easier for others by establishing a clear personal etiquette and sticking to it consistently. When https://remotemode.net/blog/10-best-remote-team-collaboration-practices/ teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Transitioning to a remote workforce is inherently challenging, but you don’t need to make it more complicated — or tightly controlled — than necessary.

The Best Remote Team Management Tools (By Rockship)

If you have the budget, arrange for care packages for your team or send them digital gift cards after major milestones. When it comes to remote work, a common concern for most managers is availability. While a flexible schedule is a common side benefit that comes with working from home, it might not always be feasible for your teams.

  • Listen to your colleagues, express your thoughts concisely, and provide constructive feedback when necessary.
  • To get and keep your team running like a well-oiled machine, let’s take a look at some of the remote collaboration best practices and techniques that continue to benefit many agile companies.
  • For example, your marketing team can present three different ideas for a new ad campaign and focus their attention on each one in turn.
  • Effective team collaboration can occur in face-to-face meetings and virtual meetings or on asynchronous timelines with document and file sharing and project collaboration tools.

If your company offers workspace benefits or software subscriptions, ensure your team is aware and encourage them to use the perks they’re eligible for. When a new project comes your way, you need an accurate view of what your team is working on and what they’re available to take up. This isn’t always easy in a remote setting, as you can’t quickly gather your troops and get a status update. Try to minimize disruptions (e.g., by scheduling meetings together) and embrace asynchronous communication. The best practices below will help you lead your remote team and ensure that your team members are happy, healthy, and thriving in their roles.

Build a remote culture

To ensure efficiency and smooth remote team collaboration, you’ll need clearly defined schedules. After all, the reason telecommuting rose in popularity in the first place was because of digital innovations like flexible team collaboration software and project management tools. Like many business challenges, learning how to collaborate successfully if your team is remote is an ongoing process. You may need to experiment with different policies, practices, and collaboration tools for keeping team members on the same page whether they’re working together or on their own. A consistent, intentional onboarding process will ensure company goals, work processes, and key performance indicators (KPIs) are fully understood by new hires.

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For example, instead of having a group chat with 100+ messages (most of which get lost within the clutter), have a video conference instead. You can also create your own, native acronyms (together with your team members, of course) and use them for instantly relaying your messages. Staying agile is especially important when physical connection disappears. To succeed, however, collaborative efforts need to be a little more formal than office-based practices. Display a strong work ethic, a commitment to excellence, and a willingness to go the extra mile. Your dedication will encourage the same qualities in your colleagues, elevating the entire team’s performance.